WhenFree

How to schedule a group meeting for free

Trying to find a time that works for everyone without a 40-message group chat? Here's how to do it in about a minute with WhenFree — no sign-ups, no app, no cost.

Find a time that works for everyone, in 4 steps

  1. Create a poll. Say what you're planning and add a few date & time options.
  2. Share one link. Copy the link and drop it in your group chat, a text, or an email.
  3. Everyone marks when they're free. Each person taps Yes, Maybe, or No on each time — no account to create.
  4. Pick the winner. The grid highlights the slot that works for the most people — then tap Add to calendar to save it to Google, Apple, or Outlook. That's it.

Why WhenFree instead of a long group chat?

Group chats bury the important question under jokes and side conversations, and half the group never answers. A poll puts every option in one place, shows availability at a glance, and lets people respond on their own time — so you stop chasing replies and just book the time.

No login, minimal data

Nobody needs an account to vote, and creators don't either. WhenFree keeps only what it needs to run the poll and never asks for an email. More about how it works & who builds it. Looking for a free scheduling poll with no sign-up? That's exactly what this is.

Frequently asked questions

Do people need an account to vote?

No. Anyone with the link can mark their availability without signing up, downloading an app, or giving an email address.

Is WhenFree free?

Yes — it runs on a free hosting tier and there is nothing to pay, no trial, and no premium upsell.

How many people can respond to a poll?

As many as you like. Share the one link with your whole group and everyone marks Yes, Maybe, or No on each time option.

How do I find the best time?

As people respond, the grid tallies every option and highlights the slot that works for the most people, so the winning time is obvious at a glance.

Can I add the chosen time to my calendar?

Yes. Once a winning time emerges, the results page shows an "Add to calendar" button that downloads a standard .ics file you can open in Google Calendar, Apple Calendar, or Outlook — no copying and pasting the date by hand.

Can I find my poll again later?

Yes. Polls you create are remembered in your browser under "My polls" using a private, anonymous cookie — no login required.

What data does WhenFree collect?

As little as possible: the poll title, the time options, and the names and availability people choose to enter. No accounts, no emails, no ad trackers.

Create a free poll →